Wedding Officiants | Day-of-Wedding Planners | email@example.com
Before the Ceremony (Day-Of)
- Create an all-inclusive timeline document with the couple.
- Review all arrangements the couple has previously made with vendors.
- Confirm timeline plan with vendors.
- Ensure all vendors know when and where to be and where to set up.
- Ensure that all vendors know to contact Randy Taylor Weddings (phone, txt, email) with any and all questions during the event.
- Work with wedding officiant to lead the wedding rehearsal.
- During the rehearsal, the wedding party meets at the ceremony venue to rehearse the processional, ceremony, and recessional.
- Ensure the wedding party knows when and where to be on the wedding day.
Before the Ceremony (Day-Of)
- Coordinate food deliveries.
- Receive delivery of personal flowers (bridal bouquet, bridesmaids flowers and corsages/boutonnières).
- Distribute personal flowers.
- Ensure the officiant has the marriage license before the ceremony begins.
- Ensure photographer has the photo shoot list.
- Gather wedding party and immediate family for photos.
- Coordinate arrival / parking of transportation services.
- Provide regular reminders to ensure the entire wedding party is on-time.
- Remind wedding party of any last minute details.
- Communicate with ceremony venue to ensure a smooth arrival at the ceremony location.
- Ensure ushers have programs.
- Set up ceremony items (aisle runner, candles, sand ceremony, rose ceremony, love letter box, hand-fasting cord, etc.).
- Ensure that ushers/groomsmen are ready to pass out programs as guests arrive.
- Receive delivery of personal flowers for wedding party.
- Alert ushers/groomsmen to begin escorting guests to their seats.
- Groomsmen will be coached on how to properly serve as ushers.
- Coordinate the activities of ceremony musicians / DJ.
- Working with the DJ, ensure microphones have been tested and are ready.
- Confirm ceremony music with musicians/DJ and determine what hand signals will be used and when to cue music.
- Act as a liaison with the ceremony officiant and decide what cue will be used to signal the start of the ceremony.
- Remain in regular contact with the couple and wedding party before the ceremony begins.
- Line up the wedding party for their entrance down the aisle.
- Cue ceremony musicians when wedding party is ready to begin processional.
- Gather family and friends for after-ceremony photographs.
- Gather witnesses to meet with the officiant to sign the marriage license.
- Greet vendors (band, florist, caterer, etc.) and ensure they know where to set up.
- Ensure reception flowers and decorations are set up properly.
- Ensure that gazebo, tents and lighting are set up properly and troubleshoot as needed.
- Confirm meal serving timeline with catering staff and servers.
- Set up guest book and pen, champagne flutes, cake cutting utensils.
- Set up amenities such as special baskets, hand towels, and soaps in washrooms.
- Ensure proper passing of cocktail hour food.
- Look over dining tables and make sure they are set up properly.
- Following cocktail hour, lead guests to the dining area.
- Help guests locate their dining tables.
- Cue the minister when it is time to offer the meal blessing.
- Locate the couple and position them so they are ready for their introduction and first dance.
- Cue band once the guests have found their tables and the couple is ready to be introduced.
- Cue band, photographer, and videographer when important events are about to take place (introductions, dances, toasts, etc.).
- Cue best man and father of the bride when they are about to be announced for toasts.
- Alert catering staff to pour champagne just before the toasts.
- Be aware of timing of catering service and make sure people are served promptly.
- Maintain a lost-and-found in a secure location.
- Distribute final payments/gratuities to vendors at the end of the evening.
- Remain accessible during the entire event.
- Ensure the schedule is followed, to prevent any overtime charges by the venue.
- Set up favor table towards the end of the evening.
- Pack up gifts, cards, and miscellaneous ceremony and reception items and have them ready to be taken to a family member's vehicle at the end of the night.
- Coordinate the couple's departure from the reception.
- Coordinate departure transportation.